How a digital calendar becomes an information platform
From idea to implementation – Product Owner Sascha Langhorst talks about the matizze project “Publish calendar entries digitally”.
Today, appointments are mostly recorded and managed digitally. This means that everyone has their personal schedule available at all times and, thanks to the reminder function, can be sure not to miss any important appointments. It becomes more difficult when the times of colleagues are also relevant for one’s own planning or when the occupancy of conference rooms has to be planned: How are customers or colleagues informed about personal availability? How are outsiders to know at what time important appointments are taking place within a room? How can unpleasant disruptions be avoided? How can appointments, meetings and room assignments be organized within the calendar and then made publicly available in a targeted manner, i.e. room-related and on schedule?
Sascha Langhorst asked himself all these questions when, in the course of further development of the Electronic Shelf Labeling (ESL) software matizze, he thought about new possible applications for the digital displays. His own experiences with the offices and meeting rooms of S+S SoftwarePartner GmbH, for which he has supervised and driven the development of the cloud-based platform from the beginning, got his thoughts going. “What if, as a user of a digital calendar, I could not only manage my appointments for myself, but also share them digitally on electronic displays? A digital door sign outside my office pointing out my appointments and colleagues seeing directly when I’m in an appointment and not interrupting me by barging in the door.”
Manage offices and meeting rooms clearly
As a digital information sign at the office or meeting room, the battery-powered and therefore freely positionable display shows all relevant appointments from the online calendar. Sascha Langhorst explains this functionality as follows: “We use the matizze.studio application to manage the displays. Anyone who sets up a link to their calendar there can access all created appointments within the platform. He can then publish them as needed and on time on an integrated display of his choice.”
Updating in seconds simply with the push of a button
The displays can be addressed and updated individually or grouped from matizze.studio. Both the provision of personal scheduling and active room management can be easily implemented with the new feature. It does not matter whether appointments are already planned in the long term or are scheduled spontaneously. The matizze.studio is a mobile cloud application. This makes it possible to react to short-term changes via various end devices without having to leave the meeting. Sascha Langhorst gives the following example: “Contrary to all planning, a meeting lasts longer than expected and a direct follow-up appointment for the same room is imminent. How inappropriate it would be if all participants of the other meeting immediately burst into the existing appointment. The matizze.studio can be used to counteract this in various ways within a very short time, e.g. with a smartphone. A corresponding note is stored on the display of the room and the next meeting is moved to another room. If this room also has a display showing the occupancy, the change can also be published directly here. Alternatively, both meetings can be rescheduled accordingly in the calendar so that the 30-minute delay is visible directly outside the room.”
Create your own design for digital calendar output
In addition to display management, matizze.studio offers a feature for designing the digital label. Thus, the display can also be visually adapted to the individual ideas, e.g. by the company logo, a photo, a meaningful icon or a QR-code that allows to book a free appointment online.
This is how it continues…
For Sascha Langhorst and his team, the implementation of the calendar feature is not yet complete. “We are now collecting the first user experiences and will certainly make one or two fine tuning. So far, the calendar integration feature has only been implemented with all Google calendars. In the future, it should also be possible to link with Microsoft Outlook.”